How to Organize Conference Roundtable?

A conference roundtable is a good way to bring individuals together to collaborate, network, and produce meaningful connections. However, hosting this event can seem like a difficult task. Being aware of the ways to enable a conference roundtable is vital to establishing a successful and uplifting session!

Check the audio

When it comes to the audio department, it is wise to keep things simple. You should make use of a wireless microphone for the facilitator. This way, the facilitator can walk around the place and conduct the event.

Timer screens

Usually, timer screens are not advisable for conference roundtables. They might make the participants focus more on the time left rather than concentrating on the current conversation and the valid points that they wanted to add to the discussion.

Discussion topics

The ideal way to choose topics for discussion is to ask the source; the participants! Instead of attempting to guess the topic that they would wish to talk about, you can just ask the attendees. As they register for the conference roundtable event, you must gather data about their areas of interest, industry experience, job title, geographical location, etc.

Group participants

If you wish to facilitate a meaningful dialogue at the roundtable, it is suggested that you seat the attendees strategically. Though this might seem like a problem of manual direction, it doesn’t need to be that way. The event management company can generate strategic seating plans using their software with the help of the data you gathered during the registration. Now, you can group attendees with similar interests, have the same job roles or responsibilities, or are from the same location.

Wrapping up the meet

Once the last discussion topic is over, you can conclude the event with final announcements. You need to remind the participants to stay in touch with the new connections to help them develop a gratifying business relationship.

Verdict

As a planner of the conference roundtable event, you need to make sure that the attendees have a valuable and helpful conversation!

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